Can I send old files, records and books to the University Archives and Special Collections?


In general, archival material needs to have a strong reason to be deposited with us (for example, it relates to the history of the institution, its staff or students, or can support teaching, learning and research). We do not usually accept 3D objects as they are harder to store and conserve.

Get in touch

If you have material or books that may be of historic interest but aren't sure whether they should be retained, our Archives and Special Collections team will be happy to help. Please email us, phone 0116 252 2056 or follow the links below for further information. 

If you hold information relating to Leicester, the county or the local area we suggest contacting the Record Office, which may be a more suitable repository. 

Members of staff

Paper and digital files produced by departments of the University should be retained in accordance with the relevant records retention schedule. Where these indicate that records should be permanently retained, please get in touch to discuss whether material should be transferred to the university archives. If you have a large volume of records, a member of the team will be happy to visit your department to assess these and provide advice. Please also see the links below for information on retention schedules and record keeping.

Current students

We are always keen to hear from current students who have records of their time at the university that may be of historical interest in the future. We are especially interested in material from clubs and societies that can help enrich our collective memory for future generations. We have student publications, photographs and records going back to our foundation in 1921. Please get in touch if you can help us to make sure that your society's activities are recognised and remembered in the future. 

University alumni

Our archives include photographs, letters, scrapbooks and memorabilia that have been donated by our alumni. These add a great deal to the many more formal records contained within our institutional archives. Visit the what we collect webpage or contact us for more information. 

  • Last Updated Sep 23, 2022
  • Views 59
  • Answered By Sarah Wood

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